Facility inspections and audits are important for facilities of all sizes. Not just for the safety of employees and tenants but for the efficiency of your facility. Whether you are performing an asset audit to monitor your smaller internal assets or a safety inspection to ensure large-scale assets are working properly, you need software that will simplify and expedite the process. Today, our team of enterprise asset management software specialists at SCLogic outlines the importance of facility inspections for safety, compliance, and tenant well-being, as well as how our software, Intra, can solve some of your team’s most frustrating pain points.
Why Do You Need Consistent Facility Inspections?
Facility inspections and audits can be time-consuming tasks, and as a facilities manager, these inspections often fall on the back burner. Daily tasks consume you and your team’s time, and unfortunately, many facilities will not realize the importance of inspections before an incident has occurred. We’re not trying to be a downer here; we know that many workplace incidents are minimal. However, conducting inspections may help solve issues you were not even aware of in the first place.
Did you know that one of the most common workplace hazards is poor indoor air quality? According to the National Safety Council (NSC), indoor air quality has led to an increase in occupational asthma, chemical sensitivities, and allergies. Some common causes of this are poor ventilation systems, poor housekeeping, and inadequate cubicle design, all of which can be solved by the facilities management team. By conducting frequent inspections, your team uses preventative measures to prevent potentially serious injuries and illnesses within your facility. While industries that use sensitive or large-scale equipment such as O&G and healthcare have more stringent inspection requirements, facilities of all kinds should place audits at the forefront.
How to Manage Compliance Through Inspections & Audits
Sigh. The topic that no one wants to talk about, but everyone must – compliance. One of the most significant causes of workplace incidents leading to legal and financial battles stems from non-compliance, and sometimes this non-compliance is a result of failing to be proactive with your inspection process. When it comes to regulatory compliance, each industry and department has specific regulations, and you must strategize with your team to ensure all employees are exceeding compliance standards. Did you know that organizations lose an average of $4 million for a single non-compliance event and that regulatory monitoring can save businesses an average of $1.3 million? We know those statistics are pretty staggering.
So, how can you utilize inspection and audit software for compliance? Through a dedicated in-building logistics platform like Intra. We have built our software with compliance, strategy, and a proactive mindset, setting your facility up for success from the moment you implement it. We offer workgroups, including our Asset Logistics Workgroup and Workplace Services Workgroup, that specializes in streamlining your asset and task management departments. We know you’re dying to know how, so we’ll break everything down for you below.
Intra’s Solution for FM Inspections & Audits
While there are thousands of facilities management software platforms on the market, not all are created equal. There are platforms with a specific focus and lack of integrations, point solutions posing as platforms, and more technical jargon than we can count. We know it’s stressful, which is why we created Intra to be your one-stop shop for all things facilities management. Our workgroups were created with specific industries in mind, including enterprise, healthcare, government, and finance, just to name a few. As a result, we’ve heard the feedback from our customers for over two decades and have expanded to solve the unique pain points of each industry.
Our Asset Logistics Workgroup
Our Asset Logistics Workgroup will be a lifesaver for inspections and audits. We offer a variety of workflows, including a specific Asset Audit Workflow, to ensure the health and safety of each asset. This can include any asset categories valuable to your teams, such as technology, machinery, HVAC, electricity, and more. Our platform allows teams to input vital information about the health of each asset, including lifecycle management, assets without lifecycle statuses, and missed inspections or audits. These fields can be configured specifically for your team, harnessing detailed information to ensure proactive asset maintenance is in place.
This not only minimizes the likelihood of non-compliance but provides the resources for your facility to run as efficiently as possible. Investing in asset management technology significantly cuts costs as you save money on heating, cooling, energy, and reactive maintenance costs. A sustainable, lucrative, and safe facility? There’s truly nothing better.
Our Workplace Services Workgroup
Outside of our Asset Logistics Workgroup, our Workplace Services Workgroup also offers a myriad of tools to assist your team in inspections and audits. Through this workgroup, facilities managers can perform or assign inspection management through our Facility & Room Inspections and Facility & Equipment Audit workflows. We partner with companies like OfficeSpace to assist with hot-desking and space management, ensuring optimal energy and air quality are maintained. Managers can monitor how many tasks were completed over a certain period of time, which employees completed what tasks, and how many inspections or audits were missed. As a result, your team can strategize and pivot as needed to ensure your workplace is optimized for the future.
Work with SCLogic for an Optimized Facility
As we said before, we know the transition to new software can be confusing and difficult. With so many options at your fingertips, knowing which platform is right for you can be difficult. At SCLogic, we’ve spent over two decades working hand-in-hand with our customers, listening to their feedback, and creating software that serves their unique needs. When it comes to inspections and audits, there is truly no time to waste. Post-pandemic, standards have been raised, offices are being updated, and to ensure your team stays current, the time to invest is now. If you’re ready to begin your digital transformation process with the help of SCLogic, email [email protected] or schedule a demo with our team today.